Portfolio Administrator

permanent_10
Short Job Description: 

The Portfolio Administrator will be responsible for co-ordinating, compiling and capturing of all the data and resources relating to the company's property portfolio to ensure the quality and data integrity of systems are held to the highest standard. The core focus of this role is to ensure the data captured is accurate and that all CRM cases are attended to.

Job posting date: 
Wednesday, September 1, 2021
Job Type: 
Graduate placement
Required skills: 
Administration
Leasing
Required Qualification: 
relevant qualification
Remuneration in ZAR: 
negotiable dependent on experience
Remuneration term: 
Monthly
Full Job Description: 

Full Job Description: 

The Portfolio Administrator will be responsible for co-ordinating, compiling and capturing of all the data and resources relating to the company's property portfolio to ensure the quality and data integrity of MDA and other systems are held to the highest standard. The core focus of this role is to ensure the data captured is accurate and that all CRM cases are attended to in a timely fashion to avoid any delays in the CRM circulation procedure.

Leasing Administration
 Creating and maintaining all Leasing Advertisements on various platforms.
 Weekly update master prospect sheet: closing completed cases on instruction.
 Update pipeline and signed leases summary sheets from team meetings and finalise for Manco reporting.
 Capture / load completed lease reviews (CRM cases) - Ensuring that all the information on the lease is correct. This data is used for billing.
 Create new tenant accounts on MDA and update tenant information.
 Allocate tenants to units.
 Allocate rate per square meter on MDA as per AM budget.
 Attaching all applicable documents and information to MDA and other systems.

Administration MDA Project (administration related to existing clients/ properties)
 Ensure updated SAPOA Plans are attached to each property (Units on MDA to correspond with the SAPOA plans).
 MDA data & server update project.
 MDA data - continued maintenance.

Generate Reports for Asset Management and Leasing
 Creating and Maintaining monitoring reports. 
 Assisting with EXCO & Manco Reporting: refresh and format pivots; create proposal summary, property to prospects pivot and other reports.
 Leasing CRM case reporting
 MDA database project reporting
 Market data reporting

KEY PERFORMANCE INDICATORS
Accuracy and integrity of data captured on MDA
All the required supporting documents per property are attached (documents to be up to date, relevant and accurate)
CRM case reviews are processed within company’s SLA
Loading of leases for billing are captured within company’s SLA
Attending to leasing leads within company’s SLA
Spiceworks tickets are actioned within company’s SLA

Country: 
South Africa
Which province(s) does this job apply to: 
Western Cape
City/Town: 
Stellenbosch (client will assist with relocation costs if necessary)

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